To: All Users

In today’s digital age, protection of personal data is becoming more important. Identity theft can lead to financial loss, reputational damage, and even legal liability. Therefore, we must take appropriate measures to protect personal data and avoid identity theft. At the same time, it is equally important to protect others’ identities to prevent yourself and others from unnecessary losses and troubles. Here are some effective tips:

1. Encrypt data and timely erase unused data:
   • Ensure confidential data is handled as required by the “Guidelines for Handling Confidential Information”.
2. Transmit and share data carefully:
   • Before sending/replying/forwarding an email, please review the recipients’ email addresses, email content, attachments and ensure they are correct. Besides, when you share the data through computer systems, please check if the system permissions are set correctly.
3. Enable 2FA and use strong passwords:
   • Use Two-Factor Authentication (2FA) and strong passwords, and set different passwords for different accounts.
4. Update systems and enable anti-virus software:
   • Keep operating systems, browsers, and software updated, enable real-time protection, and regularly scan with anti-virus software.
5. Be cautious when using public WiFi and computers:
   • Please assume that public WiFi and computers are not secure. Avoid handling personal data or conducting banking transactions when connecting to public networks or using public computers.

Moreover, beware of phishing scams. Not only money, personal data is also one of the targets of the scammers. Please be vigilant.

Should you have any enquiries, please feel free to contact ICTO Help Desk.

Reference:

• Guidelines for Sending Mass Email and Using Email Group
• Two-Factor Authentication (2FA)
• How to choose a strong password?
• Home use antivirus software Information
• Basic Knowledge of Online Safety and Security

ICTO Help Desk
Location : Room 2085, 2/F, Central Teaching Building (E5), eMap
Telephone : 8822 8600
email : icto.helpdesk@um.edu.mo

Information and Communication Technology Office