To: All Users

Important data loss can occur anytime, data backup is an important measure to prevent data loss caused by equipment failure or data damage, ensuring valuable information will not be lost forever. Data backup also provides the last protection for cyberattacks (especially ransomware attacks), allowing you to recover the data and resume daily operations quickly. Proper data backup can also protect sensitive personal and financial information from unauthorized access or disclosure.

Basic Data Backup Practices:

1. Regular Backup: Schedule regular backup to ensure your data is always up to date. Daily backup is recommended for critical data, weekly or monthly backup may be sufficient for files that are not updated frequently.
2. Keep Multiple Backup Copies: Store multiple copies of your backup on different storage devices, such as external hard drives, cloud storage, or even physical copies. This redundancy ensures that even if one of the storage media failed, your data can still be preserved. When using cloud storage, please pay attention to the security and data protection settings of the service and consider which data is suitable for storage in the cloud.
3. Store Storage Devices Properly: Store your backup storage devices properly and away from physical hazards like fire or water. For cloud storage, choose reputable providers with robust security measures.
4. Test Backup Regularly: Verify the integrity of the backup by testing them regularly to ensure the data can be restored when necessary.
5. Password Protection: Protect your backup devices by means of a password to prevent unauthorized access. In addition, consider encrypting the backup to increase the security.

Data backup is not a one-off task, but an ongoing process. Through the above basic and effective practices, you can protect your valuable data from being lost and ensure that your personal and work data are protected.

Reference

Data sharing & storage service in the University
Protect your computer against virus and malware

Should you have any enquiries, please feel free to contact ICTO Help Desk.

ICTO Help Desk
Location : Room 2085, 2/F, Central Teaching Building (E5), eMap
Telephone : 8822 8600
email : icto.helpdesk@um.edu.mo

Information and Communication Technology Office