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就業情報 (九)

Email Etiquette At Work

職場電子郵件的禮儀

Email is a vital communication tool in the modern workplace. How to equip yourself with professional email etiquette? Here are some suggestions that may help you: 

• Include a Subject Line: Craft a subject line as it forms the first impression. Emails without a subject line may be ignored or marked as spam, impacting their visibility.
• Highlight Important Details: For important information like time, location, and deadlines, briefly mention them in the subject line. This ensures that the recipient notices important details at a glance.
• Give Your Email Structure: Make sure your email has a clear beginning and end. Address the recipient at the beginning and sign off at the end for a well-rounded communication.
• Manage Large Attachments: When sending large attachments, upload them to file hosting sites and share the download link. This will prevent emails from being rejected due to size restrictions in the recipient’s mailbox.

電子郵件是當今職場中重要的溝通工具。如何裝備自己具有專業的電子郵件禮儀？以下建議會對你有所幫助：

• 撰寫主題行： 記得為電子郵件撰寫一個主題行。電子郵件的主題行就像你給予他人的第一印象一樣重要。沒有主題行的電子郵件可能會被忽略，甚至被視為垃圾郵件，影響被查閱的機會。
• 突顯重要細節： 如果電子郵件包含重要信息，如時間、地點和截止日期，可以在主題行中簡要提及。這樣可以吸引收件人的注意，讓他們一目瞭然。
• 給電子郵件一個結構： 確保你的電子郵件有清晰的開頭和結尾。在開始時不僅需要稱呼收件人，結尾時還需要有你的處名，這樣才是內容全面的電子郵件。
• 管理大型附件： 當發送大型附件時，先將它們上傳到文件托管網站，然後將下載鏈接發送給收件人。這樣可以避免因收件人郵箱的大小限制而拒收郵件。