The Deputy Director of the Financial Services Bureau (DSF), HO In Mui, led a delegation to visit the University of Macau (UM) on 3 April and was warmly received by Claudia XU, Vice Rector of UM. The delegation learned about the development of the “Supplier Registration System” and “eProcurement System” at UM.

In line with the overall development strategy of the University, the Procurement Section of the Office of Administration (ADMO-PCT) has been committed to studying the digitalization of procurement management since 2018, with the aim of creating a tailor-made procurement system for the University to meet the rapidly growing procurement needs in areas such as scientific research and teaching. After extensively collecting and analyzing opinions from various departments and designing the workflow, ADMO-PCT and the Information and Communication Technology Office (ICTO) jointly developed, tested, and implemented trials of the related systems in phases. In 2019 and 2021, the new “Supplier Registration System” and “eProcurement System” were launched respectively, marking UM’s success in self-developing its electronic procurement tools.

The “Supplier Registration System” has attracted over 2,500 suppliers to register since its launch, creating a vast database covering various professional fields, which is particularly conducive to the selection of high-quality professional suppliers for the procurement of high-end and precision instruments and equipment needed for scientific research experiments and academic development. The “eProcurement System” has standardized the procurement process, automated document preparation, and digitized management data, thereby enhancing administrative efficiency and optimizing the University’s procurement management. ADMO-PCT will continue to optimize the systems to align with the development of the e-government policies of the Macao SAR.

During the meeting, representatives from ADMO-PCT and ICTO-IMS introduced the development history of the University’s procurement system since 1996. They explained the main workflow and functional features of the systems, and shared the difficulties and challenges faced in comprehensively addressing the needs of legal, managerial, user and technical aspects in the process of system development and maintenance.

The delegation of DSF comprised 14 members, including HO In Mui, Deputy Director, TAM Lai Ha, Head of Public Accounting Department, CHEONG Chi Kin, Head of Information System Department and FONG Sio Peng, Head of Public Asset Management Department. Representatives from the University, including Annie CHAN, Director of ADMO, Candy LEI, Director of the Finance Office, also joined the reception, and had a rich and fruitful exchange with the delegation.