Dear Main Campus Postgraduate Students,

We would like to let you know that the result of the “Application of Postgraduate House (PGH) accommodation for NEW and Returning Postgraduate Students of the 2^nd semester of AY2024/2025 (Main Campus Only)” will be sent to the applicant’s UM email account on 12 December 2024. Other related important information is as follows:

A. Schedule:

Move-in Period	3 January 2025 – 31 January 2025 For new move-in students, students are required to complete the PGH move-in procedure within the first month of the relative stay period in person (i.e. on or before 31 January 2025). Otherwise, the bedspace will be cancelled automatically. A 1-month residence fee will be charged for this kind of case.
Stay Period of 2nd Semester of AY2024/2025	3 January 2025 – 31 May 2025, move-out by 14:00
Payment Period of the PGH Residence Fee for 2nd Semester of AY2024/2025	A debit note will be issued to student’s ISW account (https://isw.umac.mo/siweb/) after 1 month following the completion of the move-in procedure. Please be reminded to settle the payment on time to avoid overdue penalties.

 

B. PGH Residence Fee:

Room Type	Location	Residence Fee for the 2nd Semester of Academic Year 2024/2025 (MOP)
Suite (1 couple in a room)	South Zone – S1	25,700/per couple
Single Room (1 student in a room)	South Zone – S1 to S4	11,800/per student
S2-S4 Shared Room (2 students in a room)	South Zone – S2 to S4	7,200/per student
W31-W32 Shared Room (2 students in a room)	West Zone – W31-W32 (4 residents in two adjacent room will share one bathroom)	5,900/per student
Disabled Room (only for students with physical disabilities; 1 student in a room)	South Zone – S2 (G/F) West Zone – W31-W32 (1/F)	7,200/per student

Notes for PGH Residence Fee:

a) Students whose application of PGH accommodation in the 2^nd semester of AY2024/2025 is accepted will be required to pay their residence fee within the payment period stated in the schedule under Point A.

b) If NO residence fee is received by the payment deadline, the application will be cancelled automatically and NO bedspace will be reserved.

c) Students who have paid the PGH residence fee but decided NOT to move-in or continue staying for the 2^nd semester of AY2024/2025, are required to send a written request to Student Resources Section (SRS) for approval before the start of the residence period (i.e. on or before 31 December 2024). Students who choose not to continue staying should also complete the move-out procedures on or before 31 December 2024, 14:00. For the amount of refundable residence fee, please refer to “PGH Refund Policy”.

d) Students, who have paid the PGH residence fee and decided to move-out from PGH within the first 3 months of the residence period of the 2^nd semester of AY2024/2025 (i.e. 1 January 2025 to 31 March 2025), PGH residence fee will be refunded in proportion to students ONLY with reasons of graduation, deferment, withdrawal of study, exchange (with supporting documents), medical issues (with medical certificates from hospitals in Macao). For the amount of refundable residence fee, please refer to “PGH Refund Policy”. No refund will be given to the students who moved-out without aforesaid reasons or moved-out during the last 2 months of the residence period of the semester.

e) For details of the PGH residence fee, refund policy and other fees, please refer to this link (https://srs.sao.um.edu.mo/accommodation-news-and-updates/).

C. Move-in procedure

New move-in residents are required to approach to the Management Company Office# to complete the move-in procedure.

# Location of the management company in each area:

– S1 to S4: S3-G003
– W32: W32-G003
– W31: G/F lobby

Required Documents:

One 1.5 inches passport photo UM Offer Letter (if applicable) / Student ID card

Procedures:

1. Present your offer letter or student ID card to the Management Company staff. 2. Complete the Move-in Form and equipment checklist*. 3. Student will get the room key card from the management company staff. * Please return the Move-in Form and equipment checklist to the Management Company# within 3 days of your move-in. If the move-in form is not received, your room key card will be deactivated. If the equipment checklist is not received, it is considered that your room equipment is in good condition and you should bear the responsibility of any damage to the equipment.

 

D. Remarks:

I. Please note that the number of bedspaces in PGH is limited, applicants should submit the application within the application period.

II. Late applications will NOT be accepted.

III. After renewal for existing PGH residents, the remaining bedspaces will be allocated to eligible applicants according to the approval criteria stipulated in the “Guidelines for Assessing the Applications for UM PGH Accommodation”.

IV. Students who are not offered bedspaces will be placed on a waiting list in a sequence decided according to the above-mentioned guidelines. If there are bedspaces released from students who fail to settle the payment or from students who cancel their applications, the bedspaces will be allocated according to the order of the waiting list, except for the situation mentioned in article 4 of the above-mentioned guidelines. Students will be informed of the offers by emails. Besides, those students might need to arrange off-campus accommodation themselves. For off-campus accommodation information, please refer to Student Resources Section (Student Housing) website (https://srs.sao.um.edu.mo/accommodation-news-and-updates/).

V. Arrangement of various room types for applicants who have been approved for accommodation of the 2^nd semester of AY2024/2025:

V.1 Suite:

a) Married couples are eligible for suites, only if both individuals are registered UM postgraduate students.
b) In case of the situation listed below, the other party of the marriage who gets approval for the application for PGH accommodation will be allocated to the bedspace in PGH buildings according to the gender.

– Either party of the marriage who have reached the maximum study period / received an eviction order / whose status have been changed to non-active, such as “graduated”, “withdrawal”, “deferred” and “inactive”, etc,
– Either party of the marriage did not submit the application for PGH accommodation;
– Either party of the marriage did not get the approval for the application for PGH accommodation;
– Either party of the marriage completes the move-out procedure.

c) SRS will assign the suite(s) randomly to successful applicants and no further adjustment would be allowed for room allocation.

V.2 Single room:

a) In case there are vacant single rooms, priority of single room allocation will be given to PhD applicants first. When the number of available rooms is insufficient, it will be decided by a draw.
b) SRS will assign the single room(s) randomly to successful applicants and no further adjustment would be allowed for room allocation.

V.3 S2-S4 shared room / W31-W32 shared room:

a) Applicants who have already matched with a student who is currently living alone in a shared room will be arranged first. In case of any inconsistent information, both students cannot stay together and will be allocated randomly by SRS.
b) For other shared room applicants, the SRS will assign a roommate according to student’s sleeping time. Students might be assigned a roommate who has a different sleeping schedule due to room availability on-site.
c) When the number of available rooms is insufficient, it will be decided by a draw.
d) Location arrangement of shared room(s): When the number of available bedspaces in the same location is insufficient, it will be decided by a draw. For applicants who are not successfully allocated to their preferred location, the SRS will assist to adjust their location according to actual conditions.
e) SRS will assign the shared room(s) randomly to successful applicants and no further adjustment would be allowed for room allocation.

VI. For successful applicants, their stay period for the assigned room type and bedspace will end on 31 May 2025. All bedspaces will be reallocated in June each year. The arrangement of various room types and bedspaces for the upcoming residence period will be subject to the announcement in due course. Rooms are not guaranteed and are subject to the final approval.

VII. Starting from 1 January 2025, only simple cooking in the pantry areas within PGH is permitted.

VIII. According to Article 39 of the Personnel Statue of UM and Article 18 of Chapter 7 of Regulations of the Personnel Affairs of the UM about the attribution of housing subsidy, UM staff is not eligible to receive the housing subsidy when he/she successfully applied for the housing provided by UM or any public entities, including the Student Dormitory (i.e. Postgraduate House).

IX. Room assignment is arranged by SRS. For any room with vacant bedspaces, SRS reserves all rights to assign other students to them at any moment.

X. For more information about Postgraduate House, Postgraduate House Resident Rules and Accommodation Fee and Charges, you may refer to the following link: https://srs.sao.um.edu.mo/accommodation-news-and-updates/.

XI. SRS has the right to make the final decision.

For enquiries, please contact Student Housing office on 8822 2660 during office hours or email to sao.pgh@um.edu.mo. Thank you for your kind attention.

Student Housing
Student Resources Section
Student Affairs Office
PGH S3, G/F, Room G002
Tel: 8822-2660
Email: sao.pgh@um.edu.mo