Dear Postgraduate Students,

Please be noted that the Final Result (with room allocation and room change arrangement) of PGH Summer Stay 2023 is attached below:

A. PGH Summer Stay Final Result (with room allocation and room change arrangement)
PGH Final Results_Summer Stay 2023 (as at 8 May 2023).pdf

B. PGH Summer Stay Schedule:

Normal summer stay period 2023	1 JUN 2023 – 24 JUL 2023*, move-out by 14:00 * Students are required to apply and pay for the full normal summer stay period.
Room Change Period	Phase 1: 1 JUN 2023 – 7 JUN 2023 Phase 2: 10 JUN 2023 – 14 JUN 2023 Phase 3: 17 JUN 2023 – 21 JUN 2023 Phase 4: 24 JUN 2023 – 28 JUN 2023 Phase 5: 1 JUL 2023 – 5 JUL 2023 Phase 6: 26 JUL 2023 – 31 JUL 2023 Attention: If the newly assigned room is available for move-in earlier than the original room change period, the concerned students will be informed by email to proceed the room change procedure ahead of time. Conversely, if the newly assigned room is not yet available for move-in during the original room change period, the concerned students will be informed by email to postpone the room change procedure.
Payment period of the Room Difference of Normal Summer Stay Period #1	For students who stay in the same room / change to a same room type / new move-in: 23 JUN 2023 – 3 JUL 2023  For students who need to change to a different room type during the room change period: AUG 2023 – SEP 2023
Extension of summer stay period #2 (ONLY applicable to summer stay residents who have been successfully renewed for 1st semester of AY2023/2024)	25 JUL 2023 – 31 JUL 2023

#1:  For students who have been allocated to Single Room/Suite/Medical Single Room, a debit note of the room rate difference of normal summer stay period will be issued.
#2: Only summer stay residents who have been successfully renewed for 1st semester of AY2023/2024 are eligible to request for extension of summer stay period. Eligible students will receive application information via email in due course.

C. Settling Payment of Room Rate Difference of Normal Summer Stay Period:

1. 1. E-debit Note will be issued through the Student Information System (SI). (https://isw.umac.mo/siweb/).
   2. For students who are required to settle the room rate difference for normal summer stay period should settle the payment within the payment period stated in the schedule under Point B.
   3. If students are assigned to a room type which is different from the one they are currently staying in for Summer Stay 2023, students are required to complete the room change procedure during the room change period stated on the final results, the entire PGH Summer Stay period will be charged based on the room type with HIGHER room rate.
   4. Payment methods for the E-debit Notes: please refer to FO website (https://fo.um.edu.mo/student/tuition_fee/e-debit_note/)
   5. Any LATE payment settlement will NOT be accepted, the application will be CANCELLED automatically and NO bedspace will be reserved.
   6. For students who have paid the PGH Summer Stay Fee and decided NOT to move-into PGH during summer, are required to send a written request to Student Resources Section (SRS) for approval before the summer stay period. For the amount of refundable residence fee, please refer to “PGH Refund Terms and Conditions”.
   7. For students who have paid the PGH Summer Stay Fee and decided to move-out of PGH in June, PGH residence fee will be refunded in proportion to students ONLY with reasons of graduation, exchange (with supporting documents), medical issues (with medical certificates from hospitals in Macao). For the amount of refundable residence fee, please refer to “PGH Refund Terms and Conditions”. No refund will be given to students who moved-out without aforesaid reasons or who moved-out in July.
   8. For details of the PGH residence fee, refund terms and conditions and other fees, please refer to this link (https://srs.sao.um.edu.mo/accommodation-fee-charges/).

 

D. Procedure for Room Change :
Note: According to the declaration stated on the summer stay application, all applicants have agreed to complete the room change procedure in cooperation with PGH’s overall safety and engineering projects. Students who fail to move to the newly assigned room within the period stated in Point B will be considered as violating the Article 3 of “Postgraduate House Resident Rules” and penalties will be imposed on concerned students.

1) Before performing the room change, student should…

– Remove all personal belongings and garbage, otherwise, Garbage Removal Fee (MOP 370 per person) will be imposed.
– Restore the room to its original condition, otherwise, Cleaning Fee (MOP 420 per room) will be imposed.
– Clear and tidy the common area (eg. bathroom) even the other student in the same room has not moved out.

2) During the room change period…

(a) Student should…

– Approach the Management Company Office# for the newly assigned room, present your student ID to the staff and fill in the Room Change Form.
– Collect the new room key card.
– Check the new room and complete the equipment checklist to confirm the condition of the new room. The checklist must be returned to the Management Company Office# for the newly assigned room within 3 days. If the checklist is not received, it is assumed that the room is in good condition and student should bear the responsibility for any damage or loss of equipment.
– Return the old room key card to the staff of Management Company Office# for the previous room.
– Compensate any damaged or lost property in the previous room.

– In case you are unable to change to the new room in person, you may choose to authorize another UM student to perform the room change procedure on your behalf. To perform the authorization process, please fill in the authorization form and attach the ID copies of both parties and hand them to the Management Company during the appointment.

SRS_Authorization_Form.pdf 

(b) Management Company staff will…

– Check the cleanliness / conditions of the current room according to the equipment checklist.
– Record the electricity and water meter readings for any excess usage.

# Location of the management company in each area:

– S1 to S4: S3-G003
– W32: W32-G003

E. Remarks:

1. 1. Following students are required to move-out of PGH on or before 31 May 2023, 14:00:
      1. PGH residents whose application of PGH Summer Stay 2023 have been accepted but did NOT settle the summer stay fee on time;
      2. PGH residents who did not apply for PGH Summer Stay 2023;
      3. PGH residents whose application of PGH Summer Stay 2023 were not approved.
   2. Move-out procedure: students must reserve the move-out appointment at the PGH Management Company (S3-G003) at least 72 hours (3 days) before the move-out date, if not, a handling fee of MOP500 will be charged. Receipt will be issued by the Management Company after the appointment is made (please keep it for future reference).

      E.g. If a student would like to move-out on 31 May (11:00am), he/she shall make the reservation via the Management Company on/before 28 May (11:00am).

      – PGH residents must return their room keys or cards and any other UM properties and pay all related fees and fines upon move-out.

      – Students are required to remove their personal belongings and garbage in the room before move-out. Otherwise, their belongings in the room will be disposed and the Garbage Removal Fee (MOP370 per person) will be charged.

      Move-out procedure: students must reserve the move-out appointment at the PGH Management Company (S3-G003) at least 72 hours (3 days) before the move-out date, if not, a handling fee of MOP500 will be charged. Receipt will be issued by the Management Company after the appointment is made (please keep it for future reference).

   3. Overstay penalty: For students who did not move-out of PGH by the date stated in Point D-I, their room cards will be deactivated and an eviction order will be issued to overstayed students. Moreover, the student will be charged the residence fee of the relative residence period and an extra overstay penalty (MOP440/suite/per night, MOP220/single room/per night and MOP155/student in a shared room/per night) according to the type of the occupied room until the completion of accommodation application or the move-out procedure.

      For those residents who have moved out of PGH WITHOUT performing the move-out procedure, UM shall not only take relevant disciplinary actions, handling fees will also be charged. UM will charge the residence fee and overstay penalty until the move-out procedure is completed.

   4. According to Article 39 of the Personnel Statue of UM and Article 9 of Chapter 7 of Regulations of the Personnel Affairs of the UM about the attribution of housing subsidy, UM staff is not eligible to receive the housing subsidy when he/she successfully applies for the housing provided by UM or any public entities, including the Student Dormitory (i.e. Postgraduate House).
   5. Room assignment is arranged by SRS. For any room with vacant bedspace, SRS reserves all rights to assign other students to them at any moment.
   6. For more information about Postgraduate House, Postgraduate House Resident Rules and Accommodation Fee and Charges, you may refer to the following link: https://srs.sao.um.edu.mo/accommodation-news-and-updates/
   7. SRS has the rights to make the final decision.

Thank you for your kind attention.

PGH Student Housing
Student Affairs Office – Student Resources Section
S3, G/F, Room G002
Tel: 8822-2660
Email: sao.pgh@um.edu.mo