CO Tips (10): Guest Reception Guide | From Invitation to Seat Arrangement

傳訊部小貼士（10）：嘉賓接待指南｜從邀請函到座位安排

2025-09-04 CO-PRS Bulletin / 公告

The UM VIP Database maintained by the Communications Office(CO) contains information about different guests including local government officials, members of the University Assembly and University Council, heads of schools and higher education institutions, heads of business entities and organisations, donors, and media executives. In addition to accessing the latest guest information through the database, units can also obtain/print a list of invited guests along with mailing labels.
傳訊部提供的嘉賓資料庫包括本地政府官員、大學議庭及校董會成員、中學及高校校長、商業機構及社團領導、捐款人、傳媒高層等嘉賓。部門除可透過資料庫取得嘉賓最新資料，還可取得 / 列印邀請的嘉賓名單及寄件標籤。

If you need access to this database, please obtain permission from your department head and email CO at prs.event@um.edu.mo to request access.
如欲申請有關權限，請先取得部門主管同意，並電郵至prs.event@um.edu.mo向傳訊部申請開通。

Units can choose the appropriate form of invitation, such as an invitation card, or letter, depending on the nature of the event and its target audience. For details, please refer to the the University of Macau Event Organization Guidelines (Part 2) and the Event Master List (Part 1) .
部門可按活動性質及其邀請對象，選擇邀請信、邀請卡或其他方式進行活動邀請，詳情可參考《澳門大學活動統籌指引》（第二部分）及活動總清單（第一部分) 。

CO has prepared some invitation letter and reply slip templates. These templates can be downloaded from the public share folder (for staff only).
傳訊部準備了不同類型的邀請函及回執範本，歡迎於共享文件夾（僅供職員）下載相關檔案。

The VIP or host should seat or stand in the centre, and the other guests should be arranged according to the ‘right first, left second’ principle.
主賓應放在中間，其他客人則按主賓的 “右先左後” 原則順次排列。
To highlight the guest of honour, it is better to have an odd number of officiating guests.
主禮嘉賓人數單數為佳，以突顯主賓。

For details, please refer to the University of Macau Event Organization Guidelines (Part 4), and the Local Government Officials and UM Management Seniority List.
詳情可參閱《澳門大學活動統籌指引》（第四部分）及《本地政府官員及澳大管理人員排序指引》。

For enquiries, please contact Ms Connie Cheong of the Public Relations Section in the Communications Office at 8822 8090, or prs.event@um.edu.mo.
如有查詢，請聯絡傳訊部公共關係處張小姐（電話：8822 8090；電郵：prs.event@um.edu.mo）。

Best regards,
Public Relations Section, Communications Office
傳訊部公共關係處謹啟

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