Dear Postgraduate students,

The application of Postgraduate House (PGH) accommodation for the 2nd semester of Academic Year 2023/2024 (hereinafter referred to as “AY2023/2024”) is now opened for NEW and Returning Postgraduate Students* from 14 November 2023 to 20 November 2023. Details of the application are as follows:

A. Eligible Applicants: NEW PG students, resuming PG students and returning active PG students* who need an accommodation at the Postgraduate House for the 2nd semester of AY2023/2024, but the following courses are excluded:

• Executive Master of Business Administration (EMBA)
• Doctor of Business Administration (DBA)
• Doctor of Education (EdD/DED)
• Doctor of Public Administration (DPA)
• Postgraduate Certificate / Diploma Programmes
  

  *If you are currently staying in our Postgraduate House dormitory, you DO NOT need to submit this application. Eligible residents will have their accommodation automatically renewed.

B. Schedule:

C. Notes for applicants:

I. Please note that the number of bedspaces in PGH is limited, applicants should submit the application within the application period.
II. Late applications will NOT be accepted. Even if students are willing to accept the penalties, SRS will not entertain. Any decision made by SRS shall be final.
III. After renewal for existing PGH residents, the remaining bedspaces will be allocated to eligible applicants according to the approval criteria stipulated in the “Guidelines for Assessing the Applications for UM PGH Accommodation”.
IV. Students who are not offered bedspaces will be placed on a waiting list in a sequence decided according to the above-mentioned guidelines. If there are bedspaces released from students who fail to settle the payment or from students who cancel their applications, the bedspaces will be allocated according to the order of the waiting list, except for the situation mentioned in article 4 of the above-mentioned guidelines. Students will be informed of the offers by emails. Besides, those students might need to arrange off-campus accommodation themselves. For off-campus accommodation information, please refer to Student Resources Section (Student Housing) website (https://srs.sao.um.edu.mo/).
V. Arrangement of various room types for applicants who have been approved for accommodation of the 2nd semester of AY2023/2024:

V.1 Suite:

a) Married couples are eligible for suites, only if both individuals are registered UM postgraduate students.
b) In case of the situation listed below, the other party of the marriage who gets approval for the application for PGH accommodation will be allocated to the bedspace in PGH buildings according to the gender.

– Either party of the marriage who have reached the maximum study period / received an eviction order / whose status have been changed to non-active, such as “graduated”, “withdrawal”, “deferred” and “inactive”, etc,
– Either party of the marriage did not submit the application for PGH accommodation;
– Either party of the marriage did not get the approval for the application for PGH accommodation;
– Either party of the marriage completes the move-out procedure.

c) SRS will assign the suite(s) randomly to successful applicants and no further adjustment would be allowed for room allocation.

V.2 Single room:

a) In case there are vacant single rooms, priority of single room allocation will be given to PhD applicants first. When the number of available rooms is insufficient, it will be decided by a draw.
b) SRS will assign the single room(s) randomly to successful applicants and no further adjustment would be allowed for room allocation.

V.3 S2-S4 shared room / W32 shared room:

a) Applicants who have already matched with a student who is currently living alone in a shared room will be arranged first. In case of any inconsistent information, both students cannot stay together and will be allocated randomly by SRS.
b) For other shared room applicants, the SRS will assign a roommate according to student’s sleeping time. Students might be assigned a roommate who has a different sleeping schedule due to room availability on-site.
c) When the number of available rooms is insufficient, it will be decided by a draw.
d) Location arrangement of shared room(s): When the number of available bedspaces in the same location is insufficient, it will be decided by a draw. For applicants who are not successfully allocated to their preferred location, the SRS will assist to adjust their location according to actual conditions.
e) SRS will assign the shared room(s) randomly to successful applicants and no further adjustment would be allowed for room allocation.
f) Since W32 dormitory is equipped with a central cooking area, SRS strongly urges applicants who have cooking needs should choose W32 as your preferred location.

VI. For applicants who have be allocated to a single room OR a suite, the residence period will end on 31 May 2024. No matter which month students move-in / change to a single room or a suite, all single rooms and suites (including medical reasons) will be allocated all over again in June every year. If student would like to continue to stay in the same room type onward, they have to apply for single room and suite again in the application which will open at the end of February to mid-March of 2024 (the specific application period is subject to the actual announcement). The arrangement of single room / suite allocation will be subjected to the announcement in due course. Rooms are not guaranteed and are subject to the final approval.
VII. According to Article 39 of the Personnel Statue of UM and Article 18 of Chapter 7 of Regulations of the Personnel Affairs of the UM about the attribution of housing subsidy, UM staff is not eligible to receive the housing subsidy when he/she successfully applied for the housing provided by UM or any public entities, including the Student Dormitory (i.e. Postgraduate House).
VIII. Room assignment is arranged by SRS. For any room with vacant bedspaces, SRS reserves all rights to assign other students to them at any moment.
IX. For more information about Postgraduate House, Postgraduate House Resident Rules and Accommodation Fee and Charges, you may refer to the following link: https://srs.sao.um.edu.mo/accommodation-news-and-updates/
X. SRS has the right to make the final decision.

D. Application Procedure:

I. Log-in at: https://go.um.edu.mo/z1774fil; input your student ID no. and password.
(To ensure that you can read the full terms and conditions of application, it is recommended to use a computer to browse)
II. Fill in the on-line application form;
III. Ensure the application information is filled-in correctly before submission as changes are not permitted once the submission is made;
IV. Upon completion, click “YES” and you will see this “GREEN TICK” for a successful submission;

V. Students will receive a confirmation email in their UM student email accounts after the application form is successfully submitted.
VI. If NO confirmation is received, which means the delivery of application is unsuccessful, students should contact SRS to review the application and re-submit again. Otherwise, the accommodation request will not be considered after the application period.
VII. Applicants with Macao Resident Identity Card who do not have a residence in Macao must also fill out the “Declaration of No Residence in Macao” and send it to sao.pgh@um.edu.mo. Application will not be considered due to late submission or declaration.
Declaration of No Residence in Macao 在澳無住所聲明書(003).pdf
VIII. Notes for Application Procedure:

a) Each applicant can only fill in one (1) application form. If more than one (1) applications were received, only the earliest submission will be taken into account.
b) Students should read and complete the form carefully.
c) Please ensure the application information is filled-in correctly before submission, as changes are not permitted after submission.
d) The alert will pop-up at the top-left corner if there is any missing field.
e) This form serves as application only; the final arrangement is subjected to availability and the draw result.
f) SRS has the rights to make the final decision.

E. PGH Residence Fee:

Notes for PGH Residence Fee:

a) Students whose application of PGH accommodation in the 2nd semester of AY2023/2024 is accepted will be required to pay their residence fee within the payment period stated in the schedule under Point B.
b) If NO residence fee is received by the payment deadline, the application will be cancelled automatically and NO bed space will be reserved.
c) Students, who have paid the PGH residence fee and decided to move-out from PGH within the first 3 months of the residence period of the 2nd semester of AY2023/2024 (i.e. 1 January 2024 to 31 March 2024), PGH residence fee will be refunded in proportion to students ONLY with reasons of graduation, exchange (with supporting documents), medical issues (with medical certificates from hospitals in Macao). For the amount of refundable residence fee, please refer to “PGH Refund Terms and Conditions”. No refund will be given to the students who moved-out without aforesaid reasons or moved-out on or after 1 April 2024.
d) For details of the PGH residence fee, refund terms and conditions and other fees, please refer to this link (https://srs.sao.um.edu.mo/pgh-mangement/).

For enquiries, please contact Student Housing office at 8822 2660 during office hours or email to sao.pgh@um.edu.mo. Thank you for your kind attention.

Student Housing
Student Resources Section
Student Affairs Office
PGH S3, G/F, Room G002
Tel: 8822-2660
Email: sao.pgh@um.edu.mo