Acceptance of Applications for the Election of the Management Board

Pursuant to Article 37, Paragraph 1 of the Constitution of the University of Macau Postgraduate Association, the Election Committee hereby accepts applications from candidate slates for the election of the Management Board of the 21st University of Macau Postgraduate Association (UMPA) and sets forth the following guidelines:

1. Eligibility for Election

In accordance with the election-related provisions of the Constitution of the University of Macau Postgraduate Association and the requirements of the Election Committee, members of candidate slates must satisfy all of the following eligibility criteria:

1. Be members of the Association;
2. Possess the right to stand for election;
3. Uphold the Constitution of the University of Macau Postgraduate Association;
4. Have no criminal record, misconduct record, or any disciplinary action, warning letter, or other adverse record issued by the Postgraduate Association or the University;
5. Candidates for the General Assembly must obtain a performance score of 65 or above (based on the Secretariat Performance Assessment Form of the General Assembly), be familiar with the main workflows and responsibilities of the General Assembly for the 2025–2026 academic year, and must have fully participated in either the work of the Graduation Committee or the planning and preparation of Professional Representative activities of the Association.
   (Candidate slates shall submit a written statement; see Appendix: “Candidate Information Form – General Assembly”);
6. Among candidates for the General Assembly, at least one member must be a staff member of the Graduation Committee (subject to the officially published staff list), and at least one must be a Professional Representative who has fully participated in the preparation and planning of Professional Representative activities;
7. Candidates for the Board of Directors must be members of the Organizing Committee of the “2026 Hou Keang Postgraduate Symposium”, have completed Organizing Committee duties with high quality, and rank within the top 40% in individual performance within their original department.
   (Candidate slates shall submit a written statement; see Appendix: “Candidate Information Form – Board of Directors”);
8. Among candidates for the Board of Directors, at least three members must be familiar with the organizational structure of the Association and have participated in no fewer than three branded activities organized by the Association;
9. Candidates for Treasurer General must possess experience in financial management of public organizations or be familiar with financial reimbursement procedures of Macau associations;
10. Candidates for the Supervisory Board must possess dual credentials:
    1. Be enrolled members of the University of Macau Postgraduate Association during the 2025–2026 academic year, with departmental performance evaluations ranking within the top 50%;
    2. Have cumulatively participated in or organized at least three Association‑hosted activities during the current academic year.
       At least one member of the candidate slate must be familiar with the work of the Supervisory Board for the 2025–2026 academic year, having fully participated in the preparation of the Red Garden Fair and in the Supervisory Board’s routine supervision and feedback work;
11. Candidates for the Supervisory Board must be familiar with the internal governance mechanisms of the Association and satisfy at least one of the following practical experience requirements:
    1. Have served as an appointed officer of the Supervisory Board during the current academic year, participated in routine supervision work, and fully engaged in the design and implementation of the Supervisory Board’s Red Garden Fair, demonstrating familiarity with the Association’s internal structure and supervisory mechanisms;
    2. Possess cross-department supervisory experience by having served as a member of the Organizing Committee of the “2026 Hou Keang Postgraduate Symposium”, having completed Organizing Committee duties with high quality, and having submitted a symposium participation report together with improvement proposals.
       (Candidate slates shall submit a written statement; see Appendix: “Candidate Information Form – Supervisory Board”).

1. Submission Requirements

1. All candidates for the General Assembly and the Board of Directors shall fully document the qualification proofs specified in Section I, Items 5–9, in the corresponding original Candidate Information Forms.
   Forms must be completed individually (one person per form) and compiled into one single PDF document.
2. All candidates for the Supervisory Board shall fully document the qualification proofs specified in Section I, Items 10–11, in the original Candidate Information Form – Supervisory Board.
   Forms must likewise be completed individually (one person per form) and compiled into one single PDF document.
3. Each candidate slate shall submit one copy (A4 size) of each of the following documents:
   • Candidate Slate Application Form
   • Consolidated Information Form
   • Copy of Student ID
   • Policy Manifesto
   • Campaign Plan
   • Campaign Financial Budget
   • Samples of Campaign Promotional Materials

III. Submission Deadline

Completed application forms (including nomination forms and other appendices downloadable from the attachments), together with all electronic documents specified in Section II, must be submitted by email no later than 23:59 on 12 April 2026 to:

umpa.electbd@connect.um.edu.mo

Late submissions will not be accepted.

Email subject lines must state either:

• “Election of the Management Board of the 21st University of Macau Postgraduate Association — Application for General Assembly and Board of Directors”, or
• “Election of the Management Board of the 21st University of Macau Postgraduate Association — Application for Supervisory Board”.

Candidate slates failing to submit applications within the stipulated period shall be deemed to have forfeited their eligibility.

1. Modification of Campaign Materials

Candidate slates that have been officially announced as approved by the Election Committee may revise or supplement their campaign plans or samples of campaign promotional materials.
All campaign material designs must be submitted to the Election Committee for review and record at least three working days in advance.

1. Election Schedule

An edited version of the Constitution of the University of Macau Postgraduate Association is attached for candidates’ reference. The official version shall be the one published by the Legal Affairs Bureau of the Macao SAR Government.

For enquiries regarding registration and election matters, please contact:
umpa.electbd@um.edu.mo

Election Committee of the 20th University of Macau Postgraduate Association
Erpan·Usan

Chairperson