Dear Postgraduate Students,

Further to application results announced on 8 May 2023, please be informed of the attached the Final Result (with room allocation and room change arrangement) of PGH application for 1st semester of AY2023/2024 (For existing PG applicants only).

A. Room allocation results of PGH application for 1st semester of AY2023/2024

PGH Final results (with room allocation)_1st sem AY2023-2024 (as at 10 Jul 2023)_000.pdf

The room allocation list includes the following students:

1) Applicants on the accepted application list which was announced on 8 May 2023;
2) Since bedspaces were released from students who failed to settle payments or from students who had cancelled their applications, the released bedspaces have been reallocated to :

• • Remaining PhD applicants who are within the normal study period in the 1st semester of AY2023/2024.
  • PhD applicants who are beyond normal study period in the 1st semester of AY2023/2024
  • The top 155 Master’s students who are within normal study period in the 1st semester of AY2023/2024

For students who are not offered a bedspace:

If there are bedspaces released from new students who did not come to UM, the bedspaces will be allocated according to the order of the waiting list (LINK), except for the situation mentioned in article 4 of the “Guidelines for Assessing the Applications for UM PGH Accommodation“. In order to meet the accommodation needs of existing students, once bedspaces become available, the Student Resources Section will continue to notify applicants on the waiting list with the offer of a bedspace by email and in batches on or before 31 October 2023.

Students who are not offered a bedspace should arrange off-campus accommodation themselves. The Student Affairs Office provides the following service and information, and will provide as much support as possible:

• • Platform for off-campus flat share matching and sharing of housing information:
    https://community.um.edu.mo/login/index_select.php

• • Macao Residential Rental Information and Hotel Discounts:
    https://srs.sao.um.edu.mo/macau-residential-rental-information/

B. PGH Accommodation for 1st Semester of AY2023/2024 Schedule:

C. Information of Residence Fee:

I. For new move-in students, please be reminded to complete the PGH move-in procedure within the first month of the relative stay period in person. Otherwise, your bedspace will be cancelled automatically. A one-month residence fee will be charged for this kind of case.

II. If students are assigned to a room type which is different from the one they are staying in during the summer stay period. The residence fee of the month which students are required to complete the room change procedure will be charged according to the room type with HIGHER room rate. A new debit note will be sent separately to students for the room rate difference of the semester.

III. Students who have paid the PGH residence fee but decided NOT to move-into PGH in the 1st semester of AY2023/2024, are required to send a written request to Student Resources Section (SRS) for approval before the start of the residence period (i.e. on or before 31 July 2023). For the amount of refundable residence fee, please refer to “PGH Refund Terms and Conditions”.

IV. Students who have paid the PGH residence fee and decided to move-out of PGH within the first 3 months of the residence period of 1st semester of AY2023/2024 (i.e. 1 August 2023 to 31 October 2023), PGH residence fee will be refunded in proportion to students ONLY with reasons of graduation, exchange (with supporting documents), medical issues (with medical certificates from hospitals in Macao). For the amount of refundable residence fee, please refer to “PGH Refund Terms and Conditions”. No refund will be given to the students who moved-out without aforesaid reasons or moved-out on or after 1 November 2023.

V. For details of the PGH residence fee, refund terms and conditions and other fees, please refer to this link (https://srs.sao.um.edu.mo/accommodation-fee-charges/).

D. Procedure for Room Change:

1) Before performing the room change, student should…

– Remove all personal belongings and garbage, otherwise, Garbage Removal Fee (MOP 370 per person) will be imposed.
– Restore the room to its original condition, otherwise, Cleaning Fee (MOP 420 per room) will be imposed.
– Clear and tidy the common area (eg. bathroom) even the other student in the same room has not moved out.

2) During the room change period…

(a) Student should…
– Approach the Management Company Office# for the newly assigned room, present your student ID to the staff and fill in the Room Change Form.
– Collect the new room key card.
– Check the new room and complete the equipment checklist to confirm the condition of the new room. The checklist must be returned to the Management Company Office# for the newly assigned room within 3 days. If the checklist is not received, it is assumed that the room is in good condition and student should bear the responsibility for any damage or loss of equipment.
– Return the old room key card to the staff of Management Company Office# for the previous room.
– Compensate any damaged or lost property in the previous room.

– In case you are unable to change to the new room in person, you may choose to authorize another UM student to perform the room change procedure on your behalf. To perform the authorization process, please fill in the authorization form and attach the ID copies of both parties and hand them to the Management Company during the appointment.

SRS_Authorization_Form

(b) Management Company staff will…
– Check the cleanliness / conditions of the current room according to the equipment checklist.
– Record the electricity and water meter readings for any excess usage.

# Location of the management company in each area:
– S1 to S4: S3-G003
– W32: W32-G003

E. Remarks:

I. The following summer stay students are required to move out from PGH on or before 24 July 2022, 14:00, but is subject to change in view of the epidemic situation.

a) PGH residents whose applications have been accepted but did NOT settle the residence fee of 1st semester of AY2022/2023 on time;
b) PGH residents who did not apply for the accommodation of 1st semester of AY2022/2023;
c) PGH residents whose application of 1st semester of AY2022/2023 were not approved.

II. Requests for extension of stay will not be considered.

III. Move-out procedure: students must reserve the move-out appointment at the PGH Management Company (S3-G003) at least 72 hours (3 days) before the move-out date, if not, a handling fee of MOP500 will be charged. 

E.g. If a student would like to move-out on 24 July (11:00am), he/she shall make the reservation via the Management Company on/before 21 July (11:00am).

– PGH residents must return their room keys or cards and any other UM properties and pay all related fees and fines upon move-out.
– Students are required to remove their personal belongings and garbage in the room before move-out. Otherwise, their belongings in the room will be disposed and the Garbage Removal Fee (MOP370 per person) will be charged.

IV. Overstay penalty: For students who did not move-out of PGH by the date stated in Point E-I, their room cards will be deactivated and an eviction order will be issued to overstayed students. Moreover, the student will be charged the residence fee of the relative residence period and an extra overstay penalty (MOP440/suite/per night, MOP220/single room/per night and MOP155/student in a shared room/per night) according to the type of the occupied room until the completion of accommodation application or the move-out procedure.

For those residents who have moved out of PGH WITHOUT performing the move-out procedure, UM shall not only take relevant disciplinary actions, handling fees will also be charged. UM will charge the residence fee and overstay penalty until the move-out procedure is completed.

V. According to Article 39 of the Personnel Statue of UM and Article 9 of Chapter 7 of Regulations of the Personnel Affairs of the UM about the attribution of housing subsidy, UM staff is not eligible to receive the housing subsidy when he/she successfully applies for the housing provided by UM or any public entities, including the Student Dormitory (i.e. Postgraduate House).

VI. Room assignment is arranged by SRS. For any room with vacant bedspace, SRS reserves all rights to assign other students to them at any moment.

VII. For more information about Postgraduate House, Postgraduate House Resident Rules and Accommodation Fee and Charges, you may refer to the following link: https://srs.sao.um.edu.mo/accommodation-news-and-updates/

VIII. SRS has the rights to make the final decision.

Thank you for your kind attention.

PGH Student Housing
Student Affairs Office – Student Resources Section
S3, G/F, Room G002
Tel: 8822-2660
Email: sao.pgh@um.edu.mo