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10 2024-10

[Friendly Reminder] Year-end Closing for Fiscal Year 2024: Submission of purchase requests (PR forms) to ADMO-PCT (Deadline: 18 Oct 2024 Friday)

2024-11-01T00:00:38+08:00

Dear Colleagues,

 

For better execution of procurement procedures and related budget, purchase request forms (PR forms) which are to be processed by ADMO-PCT and partially or fully utilizing 2024 budget are advised to be sent to ADMO-PCT on or before 18 Oct 2024 (Friday).

 

Please submit these PR forms as soon as possible if the purchases require:

  1. comments / opinions from specialized committees;
  2. approval from FMC;
  3. more than 2 months for delivery/completion;
  4. technical units to comment on purchasing items, such as IT equipment and AV equipment. (Definition of these technical items can be found in ADMO website.)

 

Should you have any queries, please contact our PCT colleagues:

Types of Enquiry

Contact Person

Ext.

E-mail

1. Requests for Goods

Ms. Ella SOU

8568

ellasou@um.edu.mo

Ms. Grace YANG

8564

graceyang@um.edu.mo

2. Requests for Services

Ms. Joanne NG

8528

joanneng@um.edu.mo

Ms. Key NG

8533

keyng@um.edu.mo

3. Requests for Works

Ms. Mac U

8514

macu@um.edu.mo

Ms. Kerstin FONG

8575

kerstinfong@um.edu.mo

4. ePR System and Administrative Issues

Ms. Elisa LAI

4830

elisalai@um.edu.mo

Ms. Phoenix LOI

8487

phoenixloi@um.edu.mo

 

Thank you for your attention.

 

Procurement Section

Office of Administration

[Friendly Reminder] Year-end Closing for Fiscal Year 2024: Submission of purchase requests (PR forms) to ADMO-PCT (Deadline: 18 Oct 2024 Friday)2024-11-01T00:00:38+08:00
1 2024-07

集中採購 Centralized Procurement 2024 – 2nd call for IT equipment & photocopier (Deadline: 31 Jul 2024, 5:30 p.m.)

2024-08-01T00:02:00+08:00

Dear Colleagues,

 

Greetings from the Office of Administration!

 

The second call for IT equipment & photocopier (including rental of photocopier) is open from now to 31 Jul 2024, 5:30 p.m.  Expected delivery will be in Sep-Oct 2024.  Please state the reference number “PCT/CP/02/2024IT” in the subject of the e-PR form.

 

Please note that the following items are NOT included in the Centralized Procurement exercise:

  • Items which require sample submission or involve works (such as site visit and cabling);
  • Exclusive items offered by sole supplier/agent/manufacturer;
  • Items that exceed MOP500,000 by estimation.

 

For enquiries, please contact:

 

Best regards,

Procurement Section,
Office of Administration

集中採購 Centralized Procurement 2024 – 2nd call for IT equipment & photocopier (Deadline: 31 Jul 2024, 5:30 p.m.)2024-08-01T00:02:00+08:00
20 2024-06

2024 Administrative Workshop (3) – Procurement Process – Delivery and Receipt Management

2024-07-03T00:00:37+08:00

Dear Colleagues,

 

Greetings from the Office of Administration (ADMO)!

 

We are pleased to announce the upcoming administrative workshop (行政工作坊) on “Procurement Process: Delivery and Receipt Management (採購流程之交收管理)”.

 

What will be discussed in the workshop?

  • Points to note while preparing purchasing documents in relation to delivery requirement;
  • Advice on handling special delivery circumstances;
  • Issues about confirmation of receipt and keeping records;
  • Points to note on supplier evaluation and warning letter.

 

Workshop details:  

2024 Administrative Workshop (3)

Procurement Process: Delivery and Receipt Management

(採購流程之交收管理)

Session A

Session B

Date:

28 June 2024 (Fri)

2 July 2024 (Tue)

Time:

10:30 – 12:00 (1.5 hour)

Venue:

N21-G013

Number of Seats:

150

Speaker:

Colleagues of PCT

Target Audience:

Staff responsible for handling procurement processes

Medium of Instruction:

Cantonese

 

Registration:

  • Each unit is strongly encouraged to assign at least 1 representative who handles the related issues to attend the workshop.
  • Please register in any of the above sessions by submitting the e-form (link) on/before 26 June 2024. 

 

For enquiries, please contact:

 

Thank you ahead for your participation. 

Best regards,

Procurement Section
Office of Administration

2024 Administrative Workshop (3) – Procurement Process – Delivery and Receipt Management2024-07-03T00:00:37+08:00
3 2024-06

集中採購 Centralized Procurement 2024 – 2nd call for Furniture (Deadline: 30 Jun 2024, 5:30 p.m.)

2024-07-01T00:00:36+08:00

Dear Colleagues,

 

Greetings from the Office of Administration!

 

The second call for Furniture is open from now to 30 Jun 2024, 5:30 p.m.  Expected delivery will be in Aug-Sep 2024.  Please state the reference number “PCT/CP/02/2024F” in the subject of the e-PR form.

 

Please note that the following items are NOT included in the Centralized Procurement exercise:

  • Items which require sample submission or involve works (such as site visit and cabling);
  • Exclusive items offered by sole supplier/agent/manufacturer;
  • Items that exceed MOP500,000 by estimation.

 

For enquiries, please contact:

 

Best regards,

Procurement Section,
Office of Administration

集中採購 Centralized Procurement 2024 – 2nd call for Furniture (Deadline: 30 Jun 2024, 5:30 p.m.)2024-07-01T00:00:36+08:00
3 2024-05

集中採購 Centralized Procurement 2024 schedule and 1st call for Office Supplies & First Aid Supplies (Deadline: 31 May 2024, 5:30 p.m.)

2024-06-01T00:00:13+08:00

Dear Colleagues,

 

Greetings from the Office of Administration!

 

The first call for Office Supplies & First Aid Supplies is open from now to 31 May 2024, 5:30 p.m.   Expected delivery will be in Jul-Aug 2024.  Please state the reference number “PCT/CP/01/2024OF” in the subject of the e-PR form.

 

For Office Supplies, 10 commonly used stamps (listed in “Attachment 1 – General Stamp List 2024”) are included in the Centralized Procurement exercise.

 

For First Aid Supplies, basic package and replenishment package of First Aid Kit are listed for your choice. Nevertheless, only order for the whole set will be accepted. Please find “Attachment 2 – First Aid Kit 2024” for the details.

 

Please note that the following items are NOT included in the Centralized Procurement exercise:

  • Items which require sample submission or involve works (such as site visit and cabling);
  • Exclusive items offered by sole supplier/agent/manufacturer;
  • Items that exceed MOP500,000 by estimation.

 

For enquiries, please contact:

 

Best regards,

Procurement Section,
Office of Administration

集中採購 Centralized Procurement 2024 schedule and 1st call for Office Supplies & First Aid Supplies (Deadline: 31 May 2024, 5:30 p.m.)2024-06-01T00:00:13+08:00
17 2024-04

Delegation of the Financial Services Bureau visited UM

2024-04-17T10:02:22+08:00

 The Deputy Director of the Financial Services Bureau (DSF), HO In Mui, led a delegation to visit the University of Macau (UM) on 3 April and was warmly received by Claudia XU, Vice Rector of UM. The delegation learned about the development of the “Supplier Registration System” and “eProcurement System” at UM.

In line with the overall development strategy of the University, the Procurement Section of the Office of Administration (ADMO-PCT) has been committed to studying the digitalization of procurement management since 2018, with the aim of creating a tailor-made procurement system for the University to meet the rapidly growing procurement needs in areas such as scientific research and teaching. After extensively collecting and analyzing opinions from various departments and designing the workflow, ADMO-PCT and the Information and Communication Technology Office (ICTO) jointly developed, tested, and implemented trials of the related systems in phases. In 2019 and 2021, the new “Supplier Registration System” and “eProcurement System” were launched respectively, marking UM’s success in self-developing its electronic procurement tools.

The “Supplier Registration System” has attracted over 2,500 suppliers to register since its launch, creating a vast database covering various professional fields, which is particularly conducive to the selection of high-quality professional suppliers for the procurement of high-end and precision instruments and equipment needed for scientific research experiments and academic development. The “eProcurement System” has standardized the procurement process, automated document preparation, and digitized management data, thereby enhancing administrative efficiency and optimizing the University’s procurement management. ADMO-PCT will continue to optimize the systems to align with the development of the e-government policies of the Macao SAR.

During the meeting, representatives from ADMO-PCT and ICTO-IMS introduced the development history of the University’s procurement system since 1996. They explained the main workflow and functional features of the systems, and shared the difficulties and challenges faced in comprehensively addressing the needs of legal, managerial, user and technical aspects in the process of system development and maintenance.

The delegation of DSF comprised 14 members, including HO In Mui, Deputy Director, TAM Lai Ha, Head of Public Accounting Department, CHEONG Chi Kin, Head of Information System Department and FONG Sio Peng, Head of Public Asset Management Department. Representatives from the University, including Annie CHAN, Director of ADMO, Candy LEI, Director of the Finance Office, also joined the reception, and had a rich and fruitful exchange with the delegation.

財政局副局長何燕梅於4月3日率團訪問澳門大學，了解澳大「供應商註冊系統」及「電子採購系統」的發展情況，獲澳大副校長徐建熱情接待。

為配合大學總體發展戰略，行政部採購處自2018年起致力研究採購管理電子化，目標是為大學量身打造專屬的採購系統，以配合大學在科研、教學等領域高速發展的採購需求。經過廣泛收集及分析各部門意見、設計流程，行政部採購處與資訊及通訊科技部合作開發、測試、分階段試行，並於2019年及2021年先後推出了全新的「供應商註冊系統」及「電子採購系統」，成功自主研發大學的電子採購系統。

「供應商註冊系統」推出至今已吸引超過2,500間供應商註冊，龐大的資料庫涵蓋各專業領域，尤其有利於選取優質專業的供應商，配合科研實驗及學科建設所需之高端精密儀器設備的購置。「電子採購系統」使採購流程標準化、文件編制自動化、管理數據化，提升行政效率，全面優化了大學的採購管理。行政部採購處將持續優化系統以配合特區政府的電子政務發展政策。

席上，行政部採購處與資訊及通訊科技部資訊管理處代表，介紹了澳大採購系統自1996年以來的發展歷程、解說了系統的主要工作流程及功能特點，同時分享了系統開發和維護過程中，需平衡法律、管理、用家及技術各方面需要的困難與挑戰。

財政局代表團成員共14位，包括副局長何燕梅、公共會計廳廳長譚麗霞、資訊系統廳廳長張子健及公物管理廳廳長馮小萍，而大學代表包括行政總監陳麗明及財務總監李妙媚等亦參與接待，雙方進行了豐富充實的交流。

Delegation of the Financial Services Bureau visited UM2024-04-17T10:02:22+08:00
15 2024-04

2024 Administrative Workshop (2) – eProcurement System Updates & Points to Note at RFQ Stage

2024-04-23T13:00:37+08:00

Dear Colleagues,

 

Greetings from the Office of Administration (ADMO)!

 

We are pleased to announce the upcoming administrative workshop (行政工作坊) on “eProcurement System Updates & Points to Note at RFQ Stage (電子採購系統之更新及邀請報價之注意事項)”.

 

What will be discussed in the workshop?

  • Updates of the eProcurement System;
  • Points to note while preparing and issuing request for quotation (RFQ).

 

Workshop details:  

2024 Administrative Workshop (2)

e-Procurement System Updates & Points to Note at RFQ Stage

電子採購系統之更新及邀請報價之注意事項

Session A

Session B

Date:

22 April 2024 (Mon)

23 April 2024 (Tue)

Time:

15:00 – 16:30 (1.5 hour)

10:30 – 12:00 (1.5 hour)

Venue:

N6-2029

E4-G078

Number of Seats:

70

200

Speaker:

Colleagues of PCT

Target Audience:

Staff responsible for handling procurement processes

Medium of Instruction:

Cantonese

 

Registration:

  • Each unit is strongly encouraged to assign at least 1 representative who handles the related issues to attend the workshop.
  • Please register in any of the above sessions by submitting the e-form (link) on/before 18 April 2024. 

 

For enquiries, please contact:

 

Thank you ahead for your participation. 

 

Best regards,

 

Procurement Section
Office of Administration

2024 Administrative Workshop (2) – eProcurement System Updates & Points to Note at RFQ Stage2024-04-23T13:00:37+08:00
2 2024-04

集中採購 Centralized Procurement 2024 schedule and 1st call for Electrical appliances & AV equipment (Deadline: 30 Apr 2024, 5:30 p.m.)

2024-05-01T00:01:06+08:00

Dear Colleagues,

 

Greetings from the Office of Administration!

 

The first call for Electrical appliances & AV equipment is open from now to 30 Apr 2024, 5:30 p.m.   Expected delivery will be in Jun-Jul 2024.  Please state the reference number “PCT/CP/01/2024EA” in the subject of the e-PR form.

 

For AV equipment, units should send the justification to AV team of the CMDO-CSS for their comments.

 

Please note that the following items are NOT included in the Centralized Procurement exercise:

  • Items which require sample submission or involve works (such as site visit and cabling);
  • Exclusive items offered by sole supplier/agent/manufacturer;
  • Items that exceed MOP500,000 by estimation.

 

For enquiries, please contact:

 

Best regards,

Procurement Section
Office of Administration

集中採購 Centralized Procurement 2024 schedule and 1st call for Electrical appliances & AV equipment (Deadline: 30 Apr 2024, 5:30 p.m.)2024-05-01T00:01:06+08:00
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