CO Tips (11): How to invite VIP guests to events and prepare standing/seating plans for your guests?

傳訊部小貼士（11）：如何邀請嘉賓出席活動和安排座位及站位次序？

2023-09-12 CO-PRS Bulletin / 公告 (Expired/已過期)

1. Identify your guest list 確定要邀請的嘉賓名單

The UM VIP Database maintained by Communications Office(CO) contains information about guests from different backgrounds including local government officials, university assembly and council members, principles, leaders of business organisations, donors, and media executives, etc. In addition to obtain the latest guest information through the database, units can also prepare a list of invited guests and mailing labels.
傳訊部所管理的嘉賓資料庫包括本地政府官員、大學議庭及校董會成員、中學及高校校長、商業機構及社團領導、捐款人、傳媒高層等嘉賓。部門除可透過資料庫取得嘉賓最新資料，還可準備邀請的嘉賓名單及寄件標籤。

If you need access to this database, please obtain permission from your department head and email to prs.event@um.edu.mo for our further handling.
如欲申請有關權限，請先取得部門主管同意，並電郵至prs.event@um.edu.mo向傳訊部申請開通。

2. Choose the invitation format 選擇邀請嘉賓方式

Units can choose the appropriate form of invitation, such as invitation card, letter, etc., depending on the nature of the event and its target audience. For details, please refer to the University of Macau Event Organisation Guidelines (Part 2) and Event Master List (Part 1) .
部門可按活動性質及其邀請對象，選擇邀請信、邀請卡或其他方式進行活動邀請，詳情可參考《澳門大學活動統籌指引》（第二部分）及活動總清單（第一部分) 。

3. Prepare the invitation 準備邀請函回執

CO has prepared some invitation letter and reply slip templates for your reference when writing invitation letters. The templates can be downloaded from public share folder (for staff only).
傳訊部準備了不同類型的邀請函及回執範本，歡迎於共享文件夾（僅供職員）下載相關檔案。

4. Prepare the seating and standing plan 安排座位及站位次序

The VIP or host should be at the centre of the standing plan, while the placing of the other guests should follow the “right first left second” principle.
主賓應放在中間，其他客人則按主賓的 “右先左後” 原則順次排列。
It is better to keep the number of officiating guests in odd numbers in order to highlight the guest of honour.
主禮嘉賓人數單數為佳，以突顯主賓。

For details, please refer to the University of Macau Event Organisation Guidelines (Part 4), and the Local Government Officials Seniority List and UM Management Seniority List.
詳情可參閱《澳門大學活動統籌指引》（第四部分）及《本地政府官員及澳大管理人員排序指引》。

For enquiries, please contact Ms Connie Cheong / Ms Jill Lu of the Public Relations Section in the Communications Office at 8822 8090 / 8822 8067 or prs.event@um.edu.mo.
如有垂詢，請聯絡傳訊部公共關係處張小姐 / 盧小姐（電話：8822 8090 / 8822 8067；電郵：prs.event@um.edu.mo）。

Best regards,
Public Relations Section, Communications Office
傳訊部公共關係處謹啟